Enterprise PDF Forms
Version control, audit trail, and resource-level access. FileThis.io gives IT and compliance the control they need without sacrificing ease of use.
Resource-level access control
Roles are defined per resource: owner, admin, editor, viewer, member. Edit, delete, and manage access are gated by role. The API returns the current user's role on each organisation, project, folder, and file so the UI and integrations stay consistent.
Versioning and compliance
Draft (edit in builder) → Publish (immutable) → Current (what share links serve). Share links never expose draft work—respondents always see the current published version. Editors can collaborate on drafts in real time; published versions remain stable for share links. Every submission stores the form version and a snapshot, so audits and reprints use the exact version the respondent saw.
Submission–version linkage
View, filter by date, status, share link, and by form fields. Export to Excel with field labels. Generate PDFs from any submission—readonly (as submitted) or fillable (current form + data, for finishing fields in Acrobat). Submission list ties each response to its form version for audit.
PDF generation and organisation themes
PDF generation runs asynchronously (queue). Output is a fillable PDF (AcroForm) so recipients can open in Acrobat and complete or change fields. Organisation themes let you centralise brand (palette and optional presets); forms can inherit or override for consistent look at scale. For sensitive deliverables, you can apply encrypted PDFs (storage protection and document open passwords) with file defaults and per–share-link overrides.
Live collaboration on drafts
Editors can work together on draft versions with presence and near real-time sync—without sharing files out of band. Live collaboration complements versioning: drafts stay collaborative; published versions remain stable for respondents.